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  Sunday, July 22, 2018    

MPI-CAC Job Bank  Listing

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Date Submitted:  7/28/2017

Position Available: 10/15/2017

Date Listing Closes: 12/31/2017

Operations Manager for B2B Events
Company: Gallo Business Media

Job Type: Meeting Manager
Position Location:  8001 Lincoln Ave, Ste 720, Skokie, IL 60077
County:  Cook

Compensation Type:  Salary + Commission

Position Description:

Events Operations Manager Needed for Growing B2B Events Company

Gallo Business Media is currently seeking an experienced Events Operations Manager to join our team in Skokie, IL.

About Gallo Business Media:
Gallo Business Media (GBM) is a rapidly-growing industry leader in business-to-business events. GBM produces invitation-only executive-level business Summits at domestic resorts.  Our model focuses on bringing together buyers and sellers in a way that focuses on how we can help each other. Gallo is a pioneer in the model, and we're growing quickly as a result of our continued success.

Job Description:
You'll focus on the operational responsibilities for a portfolio of events.  Responsibilities range from the pre-event venue RFP process to on-site execution and finally, post event billing reconciliation.

Specific Responsibilities Include:

  • Source resort venues for upcoming events
  • Negotiate venue contracts
  • Develop event menus
  • Hire transportation vendors and coordinate ground transportation / transfers for all event participants (150 per event)
  • Contact suppliers and attendees pre-event regarding transportation logistics, displays, etc. (Note: we do not do exhibitor manuals)
  • Execute all badging and name card input, printing and placement
  • Help develop and execute themed dinner parties for the events
  • Coordinate staff travel for our events as well as competitive events
  • Ensure areas at event are set and ready for program activities. (Consistently thinking ahead about the next sequence of events is essential for our success!)
  • Manage internal A/V assets and contract with resort a/v companies for on-site management
  • Develop meeting planning SOPs and Best Practice methodologies
  • Execute programs with team on-site (6 to 8 events in 2018)
  • Develop budgets, keep track of expenses
  • Reduce spending where possible without sacrificing customer experience
  • Contract other CMPs for on-site assistance when necessary

To be successful, you’ll need to be someone who:

  • Is experienced in planning for and managing events with multiple events within the events, particularly transportation, meal functions, concurrent boardroom sessions, roundtable discussions, themed parties, etc.
  • Detail-oriented is an absolute understatement
  • Is comfortable working in MS Word and Excel including mail merges and other mid-level functions
  • Is experienced in contract negotiations including venue, A/V, staffing, entertainment and other contract negotiations
  • Can quickly learn what makes our programs unique, and then develop standardized SOPs that ensure consistent high execution of our programs
  • Knows those great CMP metrics like how much coffee per person, the difference in counts for buffet verses plated, % of people to order break snacks for, etc.
  • Has a sense of humor and enjoys being a team player who is willing to help other parts of the business as well.

Gallo Offers:

  • A competitive base salary, bonuses and benefits
  • A successful, growing organization with opportunities for career development
  • A relaxed, fun and casual-dress environment
  • A chance to work with bright, fun people who enjoy what they do. (It’s a high emotional intelligence, low drama environment.)

Please note: This is not a remote or work from home position.

Some Travel

Send Resume to: 


To be considered, please send your resume to:


Gallo Business Media is an Equal Opportunity Employer that embraces diversity


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