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Leadership Resources

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Date: August 31, 2016
 
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Frequently Asked Questions

Annual Awards Recognition Gala

Purpose & Objective: To plan and produce the Annual Awards Recognition Gala to recognize and celebrate the accomplishments of our members, Chapter and industry.

Annual Events: (1) - Annual Awards Recognition Gala (Summer)

Time Commitment: Varies from month to month. Monthly meetings (60 minutes).  Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs.

Subcommittees: (7) - Sponsors; Marketing; Logistics; Technical Production; Creative; Registration; Site Selection/Survey

 

Awards Selection

Purpose & Objective: To help market, collect nominations and select winners for MPI-CAC Chapter awards each year.

Annual Events:  None

Time Commitment: Varies from month to month and is most busy beginning in January through April depending upon the Annual Awards Recognition Gala event date.  One to two committee meetings in person throughout the year, the remainder of the meetings are conducted via conference call.

 

Community Outreach

Purpose & Objective: The purpose of MPI-CAC’s Community Outreach committee is to connect our partner to our membership through a presence at all major events (except Industry eXchange, which selects a charity from across all participating organizations) highlighting the partner’s mission and providing a way to contribute. The committee will also provide volunteer opportunities for individuals and small groups. 

Annual Events: Community Outreach (Annual)

Time Commitment: Time commitment expected for this committee is four hours/month including committee meetings and conference calls. Time commitment for lead committee member the month of the event is 10 hours, including the day of. Ideal committee size is 15 members (all participants must be members in good standing).
Attendance is important. A committee member’s placement will be reviewed with more than one unexcused absence.

Education Programs

Purpose & Objective: The MPI-CAC Education Programs Committee will plan and produce four (4) quality education events within 12 calendar months that will appeal to the diverse needs of the MPI-CAC membership.  The committee will source and select event venues, create and solicit sponsorships, market each event to drive attendance and be involved in content development.

Annual Events:  Fall Signature Luncheon, (two) Knowledge Shares, Spring Education Program

Time Commitment:  Time commitment expected for this Committee is 3-5 hours/month including committee meetings and conference calls.  Ideal committee size is 10 members (all participants must be members in good standing).

Subcommittees:  (2) – Knowledge Shares; Signature Luncheon, Education Programs. This can take an additional five to six hours per event (these responsibilities are shared by both Chairs and committee members). 

Golf Classic

Purpose & Objective: To create an exceptional experience for MPI-CAC golf participants and our sponsors with the opportunity to meet and develop relationships with planners. 

Annual Events:  Golf Classic (June) 

Time Commitment: Time commitment expected for this Golf Liaison is 2-3 hours/month, 3-4 hours for Committee members and Committee Chairs is 6-8 hours a month.  This includes committee meetings and conference calls. (All participants must be members in good standing).

Subcommittees: (5) – Sponsorship; Marketing; Golf Tournament Management; Evening Reception   

Holiday Celebration

Purpose & Objective: To showcase MPI-CAC, raise money for MPI-CAC and the MPI Foundation, and create a comfortable and festive atmosphere for networking amongst industry colleagues.  Members should be comfortable soliciting donations from fellow industry professionals for the giving tree/raffle/silent auction.

Annual Events: (1) – Holiday Party (December)

Time Commitment:  Varies from month to month and in general is most busy beginning in August through December. Monthly meetings (60-90 minutes). Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs. Various subcommittees spend more time closer to the event.

Subcommittees: (5) – Logistics; Décor; Marketing; Giving Tree/Raffle/Silent Auction; Sponsorship

 

Industry Xchange

Purpose & Objective: The purpose of Industry eXchange is to provide meeting and event professionals with a unique educational experience where industry trends are presented, questioned and illuminated. This is the premier Chicago event that transcends association membership and highlights the comradery of our industry. Attendees of the event will be association, non-profit and corporate planners, third party meeting professionals and various industry suppliers. The Industry eXchange 2016 Committee will plan the event to be held in July 2016.

Annual Events: Industry Xchange (July)

Time Commitment: Time commitment expected for this committee is five hours/month including committee meetings and conference calls. Time commitment for the month of the event is 12 hours, including the day of. Ideal committee size is 15 members (all participants must be members in good standing of one of the host organizations).
Attendance is important. A committee member’s placement will be reviewed with more than one unexcused absence.

 

Leadership Development

Purpose & Objective: The purpose of MPI-CAC’s Leadership Development committee is to provide our Chapter’s current and future leaders with two one-day learning experiences to foster collaboration, provide training, build leadership skills and inspire them to continue on their leadership path. LDC is also responsible for connecting new committee members that sign up via MPI-CAC website with their requested committee or directing them towards a committee that will be a good fit for them. Committee members also keep a list of leaders within our Chapter and touch base with committee co-chairs quarterly to keep the list current. This committee also recognizes two Engaged Members of the Month

Annual Events:  (2) – Two Leadership Day events

Time Commitment: Mandatory time commitment for this committee is a one hour long committee meeting monthly. In addition members will serve on a sub-committee and will be expected to communicate in order to achieve required tasks.

Marketing & Communications

Purpose & Objective: To serve as communicators and liaisons to the MPI-CAC committees, ensuring that all collateral meets the guidelines set forth by MPI-CAC. Manage the chapters Social Media presence on Facebook, Twitter and LinkedIn accounts and other resources as required. Produce the bi-weekly eNewsletter, Conversations+Connections.

Annual Events: None

Time Commitment: Monthly marketing meetings (90 minutes). Three hours outside of monthly marketing meetings for committee members to research and write electronic newsletter articles and post on social media channels. Four hours per week for Chairs.

Subcommittees:  (2) – Social Media; Conversations+Connections

 

Membership 

Purpose & Objective: To create a robust and engaged chapter membership.    The committee’s recruitment objective is to grow the existing membership roster.  Recruitment efforts include outreach to non-member guests, participation in local industry trade shows and relationship building with local universities and other MPI chapters to increase the number of student and affiliate members.   

The committee’s second objective is to welcome new members into the chapter and guide them through their first year of membership on a one-on-one level. Each committee member serves as a mentor to a set of new members, assigned monthly, and is responsible for educating them on the benefits of MPI, answering questions and helping them to connect within the chapter. 

Annual Events: (3) New Member Mixers.  The committee serves ambassadors to both new members and non-members at MPI-CAC chapter events.

Time Commitment:  Monthly Meetings (60 minutes), 2 – 3 hours per month outside of monthly meetings.    

Focus Groups: (3) - Marketing, Engagement, Chapter Grants

NEXT Conference

Purpose & Objective: The purpose of MPI-CAC’s NEXT 2017 Education & Technology Conference is to provide meeting and event professionals an enhanced one-day learning environment to foster professional growth, to showcase the latest technology trends for the meetings industry, and provide substantial networking opportunities in an interactive setting.  Previously held as two separate events, EdCon and TechCon, NEXT combines the two concepts into one to provide a more affordable, efficient learning and networking opportunity for industry attendees.  Attendees of the event will be association/non-profit and corporate and special event planners, third party meeting professionals and various industry suppliers.  The NEXT 2017 Committee will plan a one-day education conference to be held in early 2017. 

Annual Events: (1) –NEXT (February)

Time Commitment: Time commitment expected for this Committee is 5-8 hours/month including committee meetings and conference calls during the general planning process.  Time commitment for the month of the event is 20-30 hours, including the move-in day and the day of the event.  Ideal committee size is 15 members (all participants must be members in good standing).

 

Special Events (Trivia Night)

Purpose & Objective: To host events that provide the opportunity to network with industry colleagues forming lasting personal and professional relationships that encourage business partnerships. 

Annual Events: Trivia Night (April)

Time Commitment: Time commitment expected for this committee is four hours/month including committee meetings and conference calls. Time commitment for the month of the event is 15-20 hours, including the day of. Ideal committee size is 15 members (all participants must be members in good standing).

Sponsorship

Purpose & Objective: To build a strong base of sponsorship support for MPI-CAC programs and activities. Provide committees with a toolkit to use based upon standards of recognition set for all MPI-CAC sponsorships.  Support the committees to ensure the standards of recognition are implemented at all chapter events and manage the relationship with the chapter's contracted sponsors.

Annual Events: None

Time Commitment: Monthly meetings (90 minutes). Four hours outside of monthly meetings for committee members.

Subcommittees: None 

 

 

Kalahari

 
         

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