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Leadership Resources

Committee Descriptions

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Upcoming Events

Concierge Preferred Convention & Tradeshow
Date: April 22, 2014
Time: 12:30 pm - 7:00 pm
 
MPI-CAC April Board Meeting
Date: April 23, 2014
Time: 4:00 pm - 6:00 pm
 
MPI-CAC CMP Study Program - Day 2 of 2
Date: April 26, 2014
Time: 8:00 am - 5:00 pm
 
More Events>>

 

 
 Leadership Portfolio

Frequently Asked Questions

Annual Awards Recognition Gala

Purpose & Objective: To plan and produce the Annual Awards Recognition Gala to recognize and celebrate the accomplishments of our members, Chapter and industry.

Annual Events: (1) - Annual Awards Recognition Gala (late May-early June)

Time Commitment: Varies from month to month. Monthly meetings (60 minutes).  Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs.

Subcommittees: (7) - Sponsors; Marketing; Logistics; Technical Production; Creative; Registration; Site Selection/Survey

 

Awards Selection

Purpose & Objective: To help market, collect nominations and select winners for MPI-CAC Chapter awards each year.

Annual Events:  None

Time Commitment: Varies from month to month and is most busy beginning in January through April depending upon the Annual Awards Recognition Gala event date.  One to two committee meetings in person throughout the year, the remainder of the meetings are conducted via conference call.

Subcommittees: The committee is divided into teams to review the Award Nominee Information Forms.

 

Certifications

Purpose & Objective:  To assist MPI-CAC members in studying for and passing the exam for their Certified Meeting Professional (CMP) designation within compliance of the Convention Industry Council’s (CIC) authorized program. To provide mentorship and support for all relevant industry certifications (ie. CMM, CAE, CCTE).

Annual Events:  (2) – Study Review Programs (one of each held prior to the Summer and Winter CMP exams)

Time Commitment:  Three to four hours pre-work for each event, and on-site weekend assistance and facilitation.

Subcommittees:  None

 

Educational Conference

Purpose & Objective: To produce an Education Conference that provides visionary programming in a high-quality adult learning environment and concludes with a networking reception.

Annual Events: (1) – Education Conference (October)

Time Commitment: Varies from month to month. Monthly meetings (60 minutes). Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs.

Subcommittees: (7) – Speakers; Sponsorship; Marketing; Meeting Management to include: Décor, Design and Logistics; Entertainment/Production; Technical Services; Networking Reception

 

Education Programs

Purpose & Objective:  To plan and implement a specified number of educational events, each concluding with a networking reception. Plan and implement specified number of Knowledge Share programs.  Implement Lunch & Learn webinars.  Develop educational content and event format based on educational survey results and industry trends.

Annual Events:  (10) – four education programs with networking receptions, two Knowledge Shares and four Lunch & Learn webinars

Time Commitment:  Two to three hours per month for committee members and six to eight hours per month for Chairs.

Subcommittees:  (3) – Knowledge Shares; Webinars; Education Programs with Networking Receptions.  This can take an additional five to six hours per event (these responsibilities are shared by both Chairs and committee members).

 

Golf Classic

Purpose & Objective: To plan and coordinate the Golf Clinic and the Golf Classic each year. Recruit sponsors, solicit raffle and silent auction donations as well as handle the marketing and the logistics of the event. 

Annual Events:  (2) – Golf Clinic Networking Reception (March) and Golf Classic (June) 

Time Commitment: Ten months; time commitment varies from month to month and in general is most busy beginning in January through the end of June. Monthly meetings (90 minutes). Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs. Various subcommittees spend more time closer to the event. 

Subcommittees: (5) – Sponsorship; Marketing; Golf Tournament Management; Evening Reception Management and Golf Clinic Management. 

 

Governance & Nominating

Purpose & Objective

The Governance and Nominating Committee’s role as it pertains to governance is to act as a resource to the Board by developing and overseeing the Chapter’s chosen governance principles and structure. Recommendations requiring by-law changes are submitted to the full membership for a vote.

The Governance and Nominating Committee role as it pertains to nominations and elections is to develop a board slate. After the mid-February Governance and Nominating Committee meeting, a notification will be sent to the membership announcing the committee’s selections.  The Governance and Nominating Committee aims to select qualified and committed individuals. The Governance and Nominating Committee is mindful of the value of diversity of job functions, industry sectors, and other differences in potential leaders' perspectives. 

The Governance and Nominating Committee is an appointed body. Details regarding its make-up can be found in the Chapter’s Policies and Procedures.

Holiday Party

Purpose & Objective: To showcase MPI-CAC, raise money for MPI-CAC and the MPI Foundation, and create a comfortable and festive atmosphere for networking amongst industry colleagues.  Members should be comfortable soliciting donations from fellow industry professionals for the giving tree/raffle/silent auction.

Annual Events: (1) – Holiday Party (December)

Time Commitment:  Varies from month to month and in general is most busy beginning in August through December. Monthly meetings (60-90 minutes). Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs. Various subcommittees spend more time closer to the event.

Subcommittees: (5) – Logistics; Décor; Marketing; Giving Tree/Raffle/Silent Auction; Sponsorship

 

Leadership Development

Purpose & Objective: To provide leadership tools and resources to the chapter’s volunteer leaders, offer forums for chapter leaders and volunteers to exchange best practices, identify members to serve in leadership positions, assist members in activating their membership by joining a committee, provide a framework for leadership transitions, and implement volunteer recognition.

Annual Events:  (4) – Two virtual Leadership Meetings, one Leadership/All Committee Event and one Leadership Training

Time Commitment: Monthly meetings (60 minutes). Three to four hours per month outside of monthly meetings for committee members and up to eight hours per month for Chairs.

Subcommittees:  (4) – Empower; Evaluate; Engage; and Execute

 

Marketing & Communications

Purpose & Objective: To serve as communicators and liaisons to the MPI-CAC committees, ensuring that all collateral meets the guidelines set forth by MPI-CAC. Manage the chapters Social Media presence on Facebook, Twitter and LinkedIn accounts and other resources as required. Produce the bi-weekly eNewsletter, Conversations+Connections.

Annual Events: None

Time Commitment: Monthly marketing meetings (90 minutes). Three hours outside of monthly marketing meetings for committee members to research and write electronic newsletter articles and post on social media channels. Four hours per week for Chairs.

Subcommittees:  (2) – Social Media; Conversations+Connections

 

Membership Recruitment

Purpose & Objective: To grow the membership roster within the Chicago Area Chapter, including affiliate and student members by welcoming non-member guests at Chapter events, exhibiting at four to five Chicagoland industry tradeshows and following up with non-members after each event.

Annual Events: Participate in all chapter events to welcome new and prospective members, staff booth at four to five industry trade shows in the Chicago area.

Time Commitment:  Monthly meetings (60 minutes). Three to four hours outside of committee meetings.

Subcommittees/Liaisons:  (5) – Tradeshows; Affiliate Members; Student Affairs; Social Media; Event Ambassadors

Membership Retention

Purpose & Objective: To retain existing members within the Chicago Area Chapter by educating new members on the benefits of MPI. Welcome new members to the Chapter and guide them through their first year of membership on a one on one level.  Welcomes are made through our New Member Buddy program whereby each committee member is assigned a new member and keeps in touch with them through the first year of their membership and answers any and all questions they may have about the chapter. The committee also executes four new member mixers annually.

Annual Events: (4) New Member Mixers.  Participate in all chapter events.

Time Commitment:  Monthly meetings (60 minutes). One hour of outside work in addition to attendance at events.

Subcommittees:  (2) - Marketing Sub-Committee, Student Liaison Sub-Committee

Special Events

Purpose & Objective: To host events that provide the opportunity to network with industry colleagues forming lasting personal and professional relationships that encourage business partnerships.

Annual Events: (2) – Summer (August) and Spring (April)

Time Commitment: Monthly meetings (120 minutes). Two to three hours per month outside of monthly meetings and attendance at the events.

Subcommittees: (2) – one for each of the events.  This can take an additional five hours per week prior to the event date.

 

Sponsorship

Purpose & Objective: To build a strong base of sponsorship support for MPI-CAC programs and activities. Provide committees with a toolkit to use based upon standards of recognition set for all MPI-CAC sponsorships.  Support the committees to ensure the standards of recognition are implemented at all chapter events and manage the relationship with the chapter's contracted sponsors.

Annual Events: None

Time Commitment: Monthly meetings (90 minutes). Four hours outside of monthly meetings for committee members.

Subcommittees: None

 

Strategic Alliances

Purpose & Objective: To assist MPI-CAC in developing alliances with other organizations that will help grow exposure to the Chapter. This exposure can be thru Education partnerships (other industry organizations), Marketing or avenues of social responsibility with giving back to the community around us.
Responsibilities will include:
(1) Managing current alliances in ensuring that each partner is fulfilling the benefits offered in the partnership
(2) Looking at additional opportunities for partnerships with organizations that will have mutual goals of the chapter
(3) Organizing a community outreach event

Annual Events: (1) Community Outreach Event (date TBD)

Time Commitment: Monthly meetings (90 minutes). Four hours outside of monthly meetings for committee members. 

Subcommittees: None

Technology Conference

Purpose & Objective: To produce a full-day educational conference focused on technology that provides relevant programming in a high-quality and interactive adult learning environment and concludes with a networking reception.

Annual Events: (1) – Technology Conference (February)

Time Commitment: Ten months; time of commitment varies from month to month. Monthly meetings (90 minutes). Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs. 

Subcommittees: (7) – Speakers; Sponsors; Marketing; Meeting Management to include: Décor, Design and Logistics; Entertainment/Production; Technical Services; Networking Reception

 

 

 

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