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Upcoming Events

Board Meeting
Date: July 25, 2018
Time: 4:00 pm - 6:00 pm
 
Trivia Night
Date: August 9, 2018
Time: 5:00 pm - 9:00 pm
 
Board Meeting
Date: August 22, 2018
Time: 4:00 pm - 6:00 pm
 
More Events>>
 
 Marketplace Portfolio

Event Host Partnerships

The venue for all MPI Chicago Area Chapter events serves as a backdrop resulting in the opportunity to showcase the host venue and corresponding services to key decision-makers from the Chicagoland meeting and events industry and beyond. In addition to this first-hand exposure, host venue sponsors receive a variety of sponsorship benefits that correspond to the value of the donation to the chapter.

View the Baseline Sponsorship Benefits based upon the value of the donation.

We invite you to explore the details of these event-specific opportunities, outlining both cash sponsorships and in-kind needs.


Would you like to learn more?

Please complete the Sponsor Interest Form and a member of our team will contact you.

Are you ready to move forward with a specific event?

Please complete the Sponsor Commitment Form and our team will take it from there.


 

NEXT

EVENT PROFILE

NEXT stands for Networking, Education, eXperience, Technology. The purpose of MPI-CAC’s NEXT is to provide meeting and event professionals an enhanced one-day learning environment to foster professional growth with impactful education, to showcase the latest technology trends for the meetings industry, and provide substantial networking opportunities in a dynamic, interactive setting. 

SPACE REQUIREMENTS

  • Meeting space for 300
    • 1-2 large ballrooms that can accommodate a General Session and tabletop exhibits
    • (3) breakout rooms for 75-100 classroom style OR experiential design seating up to 100
  • Registration area

DESIRED DATES (flexibility in day of the week)

  • Week of March 4, 2019
  • Week of March 11, 2019
  • Week of March 18, 2019

TENTATIVE SCHEDULE

Day Start Time End Time Function # Set-Up
Day 1 12:00 pm 8:00 pm General Sessions
Move-in or Set-up
275-300  Banquet, riser, AV - 2 screens
Day 1  4:00 pm 8:00 pm 3 Break Out Session Move in for Set-up 75-100  Theatre, Standard AV Setup (Screen, projector, podium)
Day 1  4:00 pm 8:00 pm Table-top exhibits set near break stations 300 10-12 6ft tables
Day 1  4:00 pm 8:00 pm Staff Office/Speaker Ready Room 24 Conference/Boardroom
           
 Day 2 7:00 am  5:00 pm Staff Office/Speaker Ready 24 Conference/Boardroom
 Day 2  7:00 am  5:00 pm  Registration Flow Registration, four display tables - Can be foyer space 
 Day 2 7:00 am 9:00 pm General Session/Exhibit rehearsal and set-up 300 TBD (likely tabletop exhibits and session pods
 Day 2 9:00 am 10:30 am  Opening Session 300 Rounds
 Day 2  10:30 am 10:45 am Refreshment Break (w/ Exhibits) 300  
 Day 2 10:45 am  11:45 am  Breakout Session 1 100 Theatre
 Day 2 10:45 am  11:45 am Breakout Session 2 100 Theatre
 Day 2 10:45 am 11:45 am  Breakout Session 3 100 Theatre 
 Day 2  12:00 pm  1:15 pm Lunch with Keynote (Same room as morning GS 300 Rounds
 Day 2 1:30 pm 2:30 pm Breakout Session 4 100 Theatre 
 Day 2  1:30 pm  2:30 pm Breakout Session 5 100 Theatre
 Day 2  1:30 pm  2:30 pm Breakout Session 6 100 Theatre 
 Day 2 2:30 pm  2:45 pm  Refreshment Break (w/ Exhibits) 300  
Day 2 2:45 pm  4:00 pm  Closing Session (GS room) 300 Rounds
Day 2  4:00 pm  11:59 pm  Move-out    

 

FOOD & BEVERAGE NEEDS

  • Breakfast in Opening General Session (continental buffet, juice, soda and coffee/tea)
  • AM and PM break service in Exhibit Hall (unique and interesting F&B encouraged (coffee/tea, bottled water, juice, soda and light snacks)
  • Plated lunch in Opening General Session room with Keynote speaker (plated - allow dessert from lunch to be placed out at PM break)
  • NO reception

AUDIO VISUAL NEEDS

  • In-house AV to provide sponsorship proposal for General Session and breakout AV. MPI-CAC is able to bring in separate audio visual sponsors for production.
  • Wifi for registration, event app, real-time social media coverage broadcast onto screens throughout space, speaker presentations and attendees' general web browsing
  • Hard-wired interent if needed for production needs
  • Power drops for Registration, General Session, Exhibit Hall (vendors included - total TBD)
  • If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so,
    with no additional fees from the venue

SPECIAL CONCESSIONS REQUESTED

  • (4) Complimentary guest rooms for speakers and staff to be used pre and post
  • Staff rated rooms for any rooms needed over the (4) comps
  • Complimentary function space
  • Complimentary or discounted food and beverage
  • Complimentary snacks and refreshments in staff office
  • Complimentary or discounted audio visual
  • Complimentary internet access
  • Complimentary power drops in Registration, General Session & Exhibit Hall
  • House tables, chairs and linens
  • Discounted or validated parking for event attendees
  • Complimentary parking for staff and volunteer team (move-in and event day)
  • Complimentary meeting space for planning committee meetings (1 per quarter) - small conference room with polycom

PREVIOUS HOSTS

  • NEXT 2018 | 3/8/2018 Embassy Suites Chicago Downtown Magnificent Mile
  • NEXT 2017 | 3/2/2017 Holiday Inn Mart Plaza Chicago
  • NEXT 2016 | 2/22/2016 Chicago Marriott Downtown Magnificent Mile
  • TechCon 2015 | February 2015 Holiday Inn Mart Plaza Chicago
  • EdCon 2014 | 11/20/2014 Donald E. Stephens Convention Center
  • TechCon 2014 | February 2014 UIC Forum
  • EdCon 2013 | 11/13/2013 Marriott Chicago Naperville
  • TechCon 2013 | February 2013 Illinois Institute of Technology

Holiday Party

 

EVENT PROFILE

The MPI-CAC Holiday Party is a cocktail reception and fundraising event for MPI-CAC. A portion of the proceeds are used by the chapter to provide education and membership grants for chapter members.

SPACE REQUIREMENTS

  • Reception space for 400-500 including:
    • Multiple bars
    • Multiple food stations
    • Optional passed drinks and hors d'oeuvres
    • Scattered cocktail tables with some seating areas
    • Space for fundraising activities
      • Silent Auction tables
      • (3) Giving Trees - typically holiday trees
      • Target Raffle tables to display items/baskets
  • Registration area
  • Coat check area
  • 1-2 pre-event reception spaces

DESIRED DATES

  • Wednesday, December 12, 2018

TENTATIVE SCHEDULE

  • 10:00am | Vendor set-up/decor
  • 2:45pm | Registration set-up
  • 3:30pm - 5:00pm | VIP reception for 50pp (need space separate from main event space)
  • 5:00pm - 8:00pm | Main event on flow

FOOD & BEVERAGE NEEDS

  • Heavy hors d'oeuvres - can be passed and or/stations
  • Alcoholic and non-alcoholic beverages

AUDIO VISUAL NEEDS

  • Power for lighted Giving Trees
  • Microphone for announcments
  • Power and internet for registration table and Giving Tree payment collection area
  • TV monitors a plus
  • If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so,
    with no additional fees from the venue

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary or discounted food and beverage
  • Complimentary or discounted audio visual
  • Complimentary power
  • Complimentary wireless internet
  • Tipped coat check attendant
  • Complimentary or discounted parking

Due to the fact that the event is a fundraiser for MPI-CAC, we are requesting that the host venue sponsor all food and beverage for the event.  You will have creative license to create the perfect menu and beverage package that showcases your venue, and matches the event theme. Venues offering full sponsorship will be given first consideration.  If you are unable to sponsor the food and beverage in its entirety, please outline exactly what you are able to accommodate and what MPI-CAC would be responsible for.

PREVIOUS HOSTS

  • 12/13/2017 | Venue SIX10
  • 12/14/2016 | The Odyssey
  • 12/14/2015 | Carnivale
  • 12/15/2014 | The Drake Hotel
  • 12/15/2013 | Hard Rock Cafe
  • 12/12/2012 | Hard Rock Cafe
  • 12/14/2011 | Hard Rock Cafe
  • 12/3/2010 | The Metropolitan Club

Signature Luncheon

EVENT PROFILE

MPI-CAC offers a variety of stand-alone education programs throughout the year with the Signature Education Luncheon being the largest. The keynote speaker will provide our members with knowledge and/or motivation that they can incorporate into their personal or professional lives.

SPACE REQUIREMENTS

  • Reception space for 250+
  • Registration area

DESIRED DATES

  • Tuesday, November 20, 2018

TENTATIVE SCHEDULEFOOD & BEVERAGE NEEDS

  • Luncheon with 3 courses (soup/salad, entree, dessert) and coffee/tea for 250 people
  • Printed menus at each place setting

AUDIO VISUAL NEEDS

  • Video Data Projector, Screen, Lectern/Podium, Wireless Mic
  • Comp Wifi for Presenter and Registration Table
  • If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so,
    with no additional fees from the venue

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary or discounted food and beverage
  • Complimentary or discounted audio visual
  • Complimenatry wireless internet
  • Discounted or validated parking

PREVIOUS HOSTS

  • 11/21/2017 | InterContinental Chicago
  • 11/22/2016 | InterContinental Chicago
  • 11/23/2015 JW Marriott

PHOTOS

Time Function # Set-Up Sq. Ft
7:00am - 11:00am Set-Up      
11:00am - 11:30am Registration/Networking 250

(2) 6ft tables for registration

Foyer for exhibitor tables

2,000
11:00am - 11:30am Meet & Greet 20 (3) hi-boys and (1) 6ft table 500
11:30am - 2:00pm Lunch Served 250

Rounds of 10

Skirted staging with stairs and handrail

Podium

4,500-6,000
12:00pm - 12:30pm MPI Town Hall 250

(3) lounge chairs on stage

Coffee table

Greenery/plants

4,500-6,000
12:30pm - 1:30pm Keynote Speaker 250 Rounds of 10 4,500-6,000
1:00pm - 1:30pm Closing/Networking 250 Rounds of 10 4,500-6,000
7:00am - 3:00pm Pop-Up Meeting Room 10-20 Conference/Boardroom  

Golf Classic

EVENT PROFILE

The annual Golf Classic is one of the most popular events that the chapter holds.  This is a great event to have quality one-on-one time with a top client.  It provides a large marketplace for sponsorship presence for both major and hole sponsors, and is a favorite of the membership whether they prefer to golf or come later and attend the reception.  There is always a silent auction and raffle to bring added excitement to the event.

SPACE REQUIREMENTS

  • 18 hole golf course
  • Reception space for 225-250
  • Registration area

DESIRED DATES (flexibility in day of the week)

  • Week of May 20, 2019

EVENT COMPONENTS

  • Breakfast for golfers and sponsors during registration
  • 18 holes of golf and cart rental for 144 golfers (Sponsors on every hole)
  • Lunch for golfers and sponsors on the course
  • Themed reception following golf for 225-250 golfers, sponsors and additional reception registrants

FOOD & BEVERAGE NEEDS

  • Continental or hot breakfast
  • Box lunch
  • Reception with heavy hors d'oeuvres and cocktails (2 per person)

AUDIO VISUAL NEEDS

  • Sound system for morning announcements and during reception
  • Wifi for registration
  • Power for Registration
  • If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so,
    with no additional fees from the venue

SPECIAL CONCESSIONS REQUESTED

  • Complimentary or discounted greens fees (including cart rental)
  • Complimentary or discounted cart rental for (4) beverage carts, (1) cigar cart, (1) lemonade cart, plus (10) extra carts for volunteers, staff, sponsors
  • Complimentary or discounted food and beverage
  • Complimentary or discounted audio visual
  • Complimentary internet access and power
  • House tables, chairs and linens
  • Complimentary meeting space for planning committee meetings (1 per quarter) - small conference room with polycom

PREVIOUS HOSTS

2018 | The Grove, Long Grove  
2017 | The Odyssey, Tinley Park 2014| The Grove, Long Grove
2016 | The Odyssey, Tinley Park 2013 | Mission Hills, Northbrook
2015 | Klein Creek, Winfield 2012 | Eaglewood Resort, Itasca

Awards Celebration

EVENT PROFILE

This annual reception style event celebrates the contributions of our chapter’s hard-working volunteers, and recognizes those who are making an impact on the meetings and events industry.

SPACE REQUIREMENTS

  • Registration area
  • Reception space for welcome reception and networking celebration following the awards program
  • Space for 300 seated guests during awards program with full production

DESIRED LOCATION

Centralized location downtown with easy access to parking and public transportation. Venue will need to have at least two separate spaces, perhaps auditorium / theatre / presentation space or a space where theater style seating can be created for the awards portion of the evening. Or a third separate space for the Networking Celebration after the awards program.

DESIRED DATES

Targeted June 2018 event date, preferably on a Wednesday, or Thursday Evening. 
Dates to avoid include:

  •  Saturday, June 2 – Tuesday, June 5 (MPI World Education Conference in Indianapolis)

  • Thursday, June 28

TENTATIVE SCHEDULE

The Committee would like to express a strong interest / desire to load-in and set up the day before the scheduled event if possible. 

Time Function # Set-Up Sq. Ft
8:00am - 6:00pm Load-In/Set-Up/Storage 30 

 Full Access

 
10:00am - 10:00pm Green Room  15  Talent/VIP  
5:00pm - 6:30pm Registration 300 

(2) 6ft skirted tables, chairs, wastebasket, power, wifi

 
5:00pm - 6:30pm Reception 300 1st space  
6:30pm - 7:30pm Awards Program 300 Auditorium seating  
7:30pm - 10:00pm Networking Celebration 300 1st or 2nd space  
10:00pm - 11:59pm Load-Out/Break-Down  30  Full access  

FOOD & BEVERAGE NEEDS

  • Welcome Reception
    • Heavy passed hors d'oeuvres
    • Open bar
  • Networking Celebration
    • Combination of heavy passed hors d'oeuvres with dinner stations and dessert options
    • Open Bar

AUDIO VISUAL NEEDS

AV is dependent on final content and venue selection: 

  • LCD Projector & support package (depending on set-up, may be multiple screens/projectors)
  • Sound/speakers
  • Wireless lavalieres, wireless handheld mics
  • Lighting package/ Creative up-lighting/Gobos
  • Unique backdrop/staging/podium
  • Video: pre-recording award winners, creating clips
  • Production tech “calling” the show, VOG
  • If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so,
    with no additional fees from the venue
  • NETWORKING CELEBRATION: Potentially multiple screens / projectors, creative lighting, etc. 

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary or discounted food and beverage
  • Complimentary or discounted audio visual
  • Right to bring in any outside vendors at no charge
  • Complimentary wireless internet for registration
  • Discounted or validated parking
  • If at a hotel:
    • (2) Complimentary Guest Room - for Talent
    • (2) Staff Rated Rooms - for Co-Chairs
    • Small block of rooms at reduced group rate

PREVIOUS HOSTS

  • 2018 | Chicago History Museum
  • 2017 | Bridgeport Art Center
  • 2016 | W City Center 
  • 2015 | Venue SIX10/Wolfgang Puck Catering 
  • 2014 | Venue One 
  • 2013 | InterContinental Chicago

Industry Xchange

 

EVENT PROFILE

Industry Xchange is an educational and networking event for professional meeting and event planners. It provides attendees a forum to gain new perspectives on key trends and issues facing the meetings industry today and what they mean for business opportunities in the future. IX 2019 will be Chicago’s collaborative contribution to Global Meetings Industry Day through a partnership of MPI-CAC and several local chapters of fellow industry organizations and will likely be broadcast globally through MPI Global.  When you attend, you will be joining leaders from all corners of the globe to showcase the real power of meetings, events, conventions, exhibitions and more.

SPACE REQUIREMENTS

  • Registration Area with space for 8-10 fabricated registration counters (unless venue has built-ins) and 10-12 table top exhibitors
  • General Session/ Keynote Space for 1200+ theater style (or combination of theater and rounds or other creative seating)
  • Reception space for 500+

DESIRED DATES

  • Coincides with Global Meetings Industry Day (GMID) Yearly
    • GMID Future Dates:
      • April 4, 2019
      • April 2, 2020

TENTATIVE SCHEDULE

Day 1 - Time Function # Set-Up Sq. Ft
12:00 pm - 10:00 pm Set-Up      
Day 2 -Time Function # Set-Up Sq. Ft
7:00 am - 12:00 pm Set-Up & Rehearsals      
1:00 pm Doors Open- Choose Chicago Annual Meeting Registraiton 1,200

 

 
2:00 pm - 3:30 pm Choose Chicago Annual Meeting (TBD) 1,200 Theater Seating, Full Stage  
3:30 pm - 4:30 pm  IX Registration 150 10-12 Table-top Exhibits (6ft tables), scattered highboys, (8-10) 6ft tables or counters for registration in Foyer area  
4:30 pm - 6:00 pm Programming 500

Theater style, rounds of 10 or mixture of creative seating 

 
6:00 pm - 8:00 pm Networking Reception 500

Scattered highboys, lounge seating areas, food stations, buffet, bars

 

FOOD & BEVERAGE NEEDS

  • Coffee, soda, water during registration 
  • Evening reception (open bar with heavy hors d'oeuvres)

AUDIO VISUAL NEEDS

  • LCD Projector, Screen, Sound, Podium, Wireless Mic(s), Lavaliere Mic(s)
  • Complimentary WIFI for presenters and attendees
    *If venue cannot provide AV, MPI will find sponsor to provide this with venue’s approval to do so.
  • Complimentary hard wired internet line for production needs, if necessary.

SPECIAL CONCESSIONS REQUESTED

  • 4-6 Complimentary guest rooms for speakers 
  • Complimentary or staff rated rooms to be used pre and post
  • Complimentary function space
  • Complimentary food & beverage
  • House tables, chairs and linens
  • Complimentary parking if available
  • Complimentary or discounted audio visual services
  • Wifi for registration, event app, real-time social media coverage broadcast onto screens throughout space, speaker presentations and attendees' general web browsing
  • Power drops for Registration, General Session, Exhibit Hall
  • Complimentary labor/labor fees, covered by host venue or shared with AV/production company

PREVIOUS HOSTS

The properties below fully sponsored accommodations and food and beverage for previous MPI-CAC Events.

  • IX 2018 | Wintrust Arena
  • IX 2017 | McCormick Place
  • IX 2016 | Navy Pier
  • IX 2015 | Navy Pier
  • IX 2014 | Navy Pier

New Member Mixers

EVENT PROFILE

Three times per year, MPI-CAC hosts a New Member Mixer, a complimentary cocktail reception just for new members where they have the opportunity to learn how to make the most out of their membership and make new industry connections.  

SPACE REQUIREMENTS

  • Reception space for a minimum of 40 guests
  • Registration area

DESIRED DATES

Monday, Tuesday, Wednesday or Thursday:

  • November 2018, April 2019

TENTATIVE SCHEDULE

Time Function # People Set-Up Sq. Ft
5:00pm - 7:00pm Registration  40 Skirted table with 2 chairs  
5:00pm - 7:00pm Reception  40 Reception  

FOOD & BEVERAGE NEEDS

  • Appetizers and beverages (open bar with beer, wine and soda or 2 drinks per person) at networking reception

AUDIO VISUAL NEEDS

  • Microphone and sound system for brief announcements

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary food and beverage
  • Complimentary audio visual
  • Discounted or validated parking

PREVIOUS HOSTS

  • May 2018 | AceBounce
  • March 2018 | Dovetail Brewery
  • November 2017 | Kaiser Tiger
  • May 2017 | River Roast
  • March 2017 | Morton's Steakhouse Chicago
  • November 2016 | Imperial Lamian
  • May 2016 | Pinstripes
  • October 2015 | Kinmont Chicago

Education Programs 

EVENT PROFILE

These events provide industry education to members and often include a networking component.

SPACE REQUIREMENTS

  • Winter Knowledge Share
    • Meeting space for 100-125
    • Registration Area
  • Spring & Fall Education Program
    • Meeting space for 75-100
    • Registration area

DESIRED DATES/LOCATION

Monday, Tuesday, Wednesday or Thursday

  • Fall Education Program
    • September 2018
    • Downtown Chicago
  • Spring Education Program
    • May 2019
    • Chicago Suburbs (preferably Rosemont area)
  • Winter Knowledge Share (2)
    • January 2019
    • Downtown Chicago or suburb in very close proximity with easy access

TENTATIVE SCHEDULE - All Events

Time Function Set-Up
3:30pm Registration    
4:00pm - 5:30pm Education Program 100-125 Rounds or Classroom
5:30pm - 7:00pm Networking & Interactive Activity 75-100 Reception


FOOD & BEVERAGE NEEDS

  • Beverages and light break refreshments in meeting room
  • Appetizers and beverages (2 drinks per person) at networking reception

AUDIO VISUAL NEEDS

  • Video Data Projector, Screen, Lectern/Podium with Microphone
  • Wireless internet

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary or discounted food and beverage
  • Complimentary audio visual and wireless internet
  • Discounted or validated parking

PREVIOUS HOSTS

  • May 2018 | AceBounce Chicago
  • February 2018 | Loyola University Chicago
  • August 2017 | Kimpton Gray Hotel
  • May 2017 | Top Golf Naperville
  • January 2017 | The Second City
  • August 2016 | AceBounce Chicago
  • May 2016 | Top Golf Naperville
  • January 2016 | The CSz Theater Chicago
  • May 2015 | W Chicago Lakeshore
  • April 2015 | Fairmont Chicago

Board of Directors Retreat

 

EVENT PROFILE

Each winter and spring, the MPI-CAC Board of Directors conducts its leadership retreat to form the strategic plan for performance and to identify future opportunities for the Chapter and its members. The Spring Retreat is an important start to the fiscal year, ensuring a smooth transition of leadership and a successful start to a new season of Chapter programming. The Winter Retreat continues the momentum from the Spring.

SPACE REQUIREMENTS

  • Flexible meeting room:
    • Fall Retreat - 22 people
    • Spring Retreat - 30 people
  • Sleeping rooms as outlined below

DESIRED LOCATION

  • Fall Retreat - Downtown Chicago
  • Spring Retreat - within 2 hour drive from downtown Chicago

DESIRED DATES

  • Fall Retreat (1.5 Days)
    • Friday, October 26 - Sunday, October 28, 2018
    • Friday, November 2 - Sunday, November 4, 2018
  • Spring Retreat (2.5 Days)
    • Spring 2019 Dates TBD

ROOM BLOCK (RUN OF HOUSE)

  Thursday Friday Saturday Total
Winter Retreat (1.5 Days) 3 22 N/A 47
Spring Retreat (2.5 Days) 3 30 30 63 

TENTATIVE SCHEDULE

Day Winter Retreat (1.5 Days) Spring Retreat (2.5 Days)
Friday

8:00am - 9:00am | Breakfast

9:00am - 5:00pm | Meetings

10:00am - 10:30am | AM Break

12:00pm - 1:00pm | Lunch

3:00pm - 3:30pm | PM Break

6:30pm | Dinner (may be off-site)

8:00am - 9:00am | Breakfast

9:00am - 5:00pm | Meetings

10:00am - 10:30am | AM Break

12:00pm - 1:00pm | Lunch

3:00pm - 3:30pm | PM Break

6:30pm | Dinner (may be off-site)

Saturday

8:00am - 9:00am | Breakfast

9:00am - 12:00pm | Meetings

10:00am - 10:30am | AM Break

12:00pm | Departure

8:00am - 9:00am | Breakfast

9:00am - 5:00pm | Meetings

10:00am - 10:30am | AM Break

12:00pm - 1:00pm | Lunch

3:00pm - 3:30pm | PM Break

6:30pm | Dinner (may be off-site)

Sunday N/A

8:00am - 9:00am | Breakfast

9:00am - 12:00pm | Meetings

10:00am - 10:30am | AM Break

12:00pm | Departure

FOOD & BEVERAGE NEEDS

  • Breakfast (in meeting room)
  • Lunch (separate space)
  • AM & PM Break
  • Coffee and water service throughout the day

AUDIO VISUAL NEEDS

  • Screen and projector with HDMI adapter
  • Wifi for all attendees in meeting space
  • Polycom

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary sleeping rooms
  • Complimentary or discounted food and beverage
  • Complimentary audio visual and wireless internet
  • Discounted or validated parking

PREVIOUS HOSTS

  • April 20 -22, 2018 | Loyola University Retreat & Ecology Center - Woodstock, IL 
  • January 19 - 20, 2018 | The Herrington Inn & Spa - Geneva, IL
  • April 27-28, 2017 | Renaissance Schaumburg Convention Center Hotel - Schaumburg, IL
  • January 27-28, 2017 | Sheraton Grand Chicago - Chicago, IL
  • May 13-15, 2016 | Maxwell Mansion - Lake Geneva, WI
  • January 29-30, 2016 | Hotel Allegro - Chicago, IL
  • May 15-17, 2015 | Q Center - St. Charles, IL
  • January 30-February 1, 2015 | Grand Geneva Resort - Lake Geneva, IL 
  • May 2-4, 2014 | Renaissance Chicago North Shore - Northbrook, IL
  • January 24-26, 2014 | Blue Harbor Resort & Spa - Sheboygan, WI

Leadership Day

EVENT PROFILE

This event brings together the MPI-CAC Board of Directors as well as the committee leaders, therefore the most engaged and active MPI-CAC members. By providing leadership training and an opportunity to discuss issues affecting the Chapter and the Chicago meetings industry, we increase the effectiveness of our active members and develop them both professionally and personally.

SPACE REQUIREMENTS

  • Meeting space for 50
  • Registration area

DESIRED DATES

Monday, Tuesday, Wednesday or Thursday

  • Fall Leadership Day
    • Week of October 30, 2018
  • Spring Leadership Day
    • Week of April 22, 2019

TENTATIVE SCHEDULE

Time Function # People Set-Up Sq. Ft
11:30am Registration      
12:00pm - 1:00pm Lunch 50 Crescent Rounds  
1:00pm - 5:00pm Meeting 50 Crescent Rounds  
5:00pm - 7:00pm Reception 65 Reception  


FOOD & BEVERAGE NEEDS

  • Lunch - only if 100% sponsored
  • Beverages and light break refreshments in meeting room
  • Appetizers and beverages (2 drinks per person) at networking reception

AUDIO VISUAL NEEDS

  • Video Data Projector, Screen, Lectern/Podium with Microphone
  • Wireless internet

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary or discounted food and beverage
  • Complimentary audio visual and wireless internet
  • Discounted or validated parking

PREVIOUS HOSTS

  • May 2018 | AceBounce
  • November 2017 | Kaiser Tiger
  • May 2017 | River Roast
  • November 2016 | Imperial Lamian
  • May 2016 | Pinstripes
  • October 2015 | Kinmont Chicago

Trivia Night

EVENT PROFILE

Similar to pub trivia contests and the successful team format from a golf tournament, guests may register as teams or individuals. Trivia Teams compete against each other to answer questions about the industry, Chicago and pop culture!  

SPACE REQUIREMENTS

  • Registration area
  • Welcome reception space for 300-350
  • Ballroom space to accommodate 300-350 people at rounds of 8 with additional space for 2 screens and staging (minimum 6,000-8,000 sq. ft.)
  • Space inside ballroom or adjacent foyer to display silent auction packages 

DESIRED DATES

  • Wednesday, Thursday or Friday in August 2018

TENTATIVE SCHEDULE

Time Function # Set-Up Sq. Ft
12:00pm - 5:00pm Set-Up      
5:00pm - 8:00pm Registration 250

(2) 6ft skirted tables and chairs

Easel sign

 
5:00pm - 6:00pm Welcome Reception 300 Cocktail rounds  
5:30pm - 9:00pm Silent Auction  

(4-5) 6ft skirted tables

 
6:00pm - 10:00pm Trivia 300

Rounds of 8

Stage

Rear Screen Projection

8,000+

FOOD & BEVERAGE NEEDS

  • Heavy Appetizers and Casual Buffet: Stations or Buffet
  • At least 2 drinks per person beer/wine: Cash bar afterwards

AUDIO VISUAL NEEDS

  • Power
  • Staging
  • Microphones - Wireless and/or Handheld
  • Rear Screen Projector
  • Wifi for registration and attendees to support electronic bidding app on mobile devices for all attendees
  • If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so,
    with no additional fees from the venue

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary or discounted food and beverage
  • Complimentary or discounted audio visual
  • Complimentary wireless internet
  • Discounted or validated parking

PREVIOUS HOSTS

  • 2017 | Hyatt Regency Chicago
  • 2016 | Hyatt Regency Chicago
  • 2015 | Hyatt Regency Chicago
  • 2014 | River Roast
  • 2013 | Spirit of Chicago

Spring Event - Leadership Day/Education Program

   

This event brings together the MPI-CAC Board of Directors, committee leaders, active chapter members, and new members to provide education, leadership training, an opportunity to discuss issues affecting the Chapter and the Chicago meetings industry, and a welcome reception to our newest members. This event increases the effectiveness of our active members and develop them both professionally and personally.

DESIRED LOCATION

  • Rosemont area

DESIRED DATES

  • May 2019

TENTATIVE SCHEDULE

Times Function Set-Up
12:30 - 1:00pm Registration  
1:00 - 3:00pm Leadership Meeting Crescent Rounds for 50
3:00 - 3:30pm Break/Education Program Registration  
3:30 - 5:30pm Education Program Rounds or Classroom for 100-125
5:30 - 7:00pm Networking Reception Reception for 75

FOOD & BEVERAGE NEEDS

  • Lunch (only if fully sponsored)
  • Beverages and light break refreshments in meeting room
  • Appetizers and drinks at networking reception (two alcoholic/nonalcoholic drinks allowed in price)

AUDIO VISUAL NEEDS

  • Video Data Projector, Screen, Lectern/Podium, Wireless Mic, wireless internet
  • Potential Panel Discussion / Chairs and Mics would be needed (mics can be wired)
  • Tables for Registration with power and wifi

SPECIAL CONCESSIONS REQUESTED

  • Complimentary function space
  • Complimentary food and beverage
  • Complimentary audio visual and wireless internet
  • Discounted or validated parking

 

 

Visit This Valued MPI-CAC Partner

Visit This Valued MPI-CAC Partner

Visit This Valued MPI-CAC Partner

 
         

M E E T I N G   P R O F E S S I O N A L S   I N T E R N A T I O N A L   C H I C A G O   A R E A   C H A P T E R
1301 W. 22nd Street Suite 202, Oak Brook, IL 60523 | Phone: 888-721-8908 | Fax: 708-876-5598 | info@mpicac.org
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